VA Ann Arbor Healthcare System Research Services

VA Innovation and Research Review System (VAIRRS)

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Uploading of Historical IRB Documents from ARROW to VAIRRS

When you create your first package (continuing review, amendment, etc) in VAIRRS for a project that was originally created in AAROW, please include the following historical documents in word or PDF format.
Please be sure to name the documents as indicated so that administrators, reviewers, and study team members can easily identify the type of document.  If you need help finding these documents in AAROW, click for a brief (< 2 min) videon on how to find them.

1.  Initial Protocol Submission

Name as following:  IRB_INITIAL PROTOCOL_APPROVED_Date of Approval

Include in a combined PDF in this order:

1. Approval Letter
2. IRB Application Form
3. Scientific narrative
4. Protocol
5. Any supporting documents – recruitment letters, flyers, scripts, surveys, questionnaires, interview questions, etc…

2. VA Consent Form

Name as following:  HSC_APPROVED_Date of Approval

Include IRB Date-stamped VA Consent Form

3. HIPAA Authorization Form

Name as following:  HIPAA_APPROVED_Date of Approval

Include dated VA HIPAA Authorization Form – if applicable to your study

4. Continuing Review for the life of the Project (in AAROW)

Name as following:

IRB_CR_2020_APPROVED_Date of Approval

IRB_CR_2019_APPROVED_Date of Approval

IRB_CR_2018_APPROVED_Date of Approval

 Include in a combined PDF in this order:

1. Approval Letter
2. CR Application Form
3. AE-Tabular Report – if applicable
4. Any other supporting documents

5. Modification Requests for the life of the Project

Name as following:  IRB_MOD_APPROVED_Date of Approval

Include in a combined PDF in this order:

1. Approval Letter
2. Amendment Application Form
3. Any Revised Supporting Documents

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